Purpose

Kids’ Campus Child Care Centre is committed to safeguarding the health, wellbeing, and safety of our employees, children, their families, and the community at large. The purpose of this Vaccination COVID-19 Immunization Disclosure Policy is to provide guidelines outlining the expectations and requirements for the following identified group regarding COVID-19 and vaccinations:

  • Employees of the licensee (including home visitors in the case of home child care);
  • • Home child care providers;
  • Volunteers;
  • Students on an educational placement;
  • Any licensee who regularly interacts with children, staff or providers;
  • Adults ordinarily a resident of or regularly present at a home child care premises; and
  • Any person who provides child care or other services to a child who receives child care (e.g., special needs resourcing consultant)

Child Care organizations have been identified as being at high risk for COVID-19 transmission due to the proximity of staff to children, parents, and other staff members. As you may also be aware, COVID-19 and associated variants have increased exponentially in recent weeks and are projected to continue increasing, particularly in schools and childcare settings where children under the age of 12 are not able to get vaccinated. For this reason, we are implementing a COVID-19 Immunization Disclosure Policy as directed by the Ontario Chief Medical Officer of Health. It is strongly recommended that all staff become fully vaccinated.

Under the Occupational Health and Safety Act (OHSA), the Centre is obligated to take all reasonable precautions to protect the health and safety of workers in the workplace including hazards posed by an infectious disease such as COVID-19 and associated variants.

As part of our obligation to protect our staff, and in accordance with new legislative requirements governing our licence, the Centre is implementing a mandatory vaccination policy. This policy is based on the guidance and recommendations from the Provincial Ministry of Health, Public Health, the Ministry of Education, and local Public Health Units. The COVID vaccines have been approved and are considered an effective intervention in reducing the impact and spread of COVID-19 in the workplace including the Delta Variant.

 

Policy

The Immunization Disclosure Policy will apply to the following groups of individuals, except where the individual works remotely and the individual’s work does not involve in-person interactions:

  • Employees of the licensee (including home visitors in the case of home child care);
  • Home child care providers;
  • Volunteers;
  • Students on an educational placement;
  • Any licensee who regularly interacts with children, staff or providers;
  • Adults ordinarily a resident of or regularly present at a home child care premises; and
  • Any person who provides child care or other services to a child who receives child care (e.g., special needs resourcing consultant

All individuals covered in this policy must provide one of the following;

  1. Proof of all required doses of a COVID-19 vaccine approved by the World Health Organization.
  2. Written proof of a medical reason, provided by either a physician or nurse practitioner that sets out:
    1. That the person cannot be vaccinated against COVID-19; and
    2. The effective time period for the medical reason (i.e. permanent or time-limited).
  3. Proof that the individual has completed an educational session approved by Kids’ Campus Child Care Centre. Individuals are only required to complete the educational session one time. Individuals with a medical exemption are not required to complete an educational session
  4. Proof of regular antigen testing for individuals that cannot be vaccinated. (Please see details for testing requirements below)

This policy will be effective from Tuesday, September 7th, 2021.

Kids’ Campus Child Care Centre will assist employees by providing time off to get vaccinated.

 

Disclosure of Vaccination Status

Individuals subject to the policy are required to provide the Centre with information regarding their vaccination status.

Employees will also be required to provide proof/confirmation that they have been fully vaccinated on September 8th, 2021, by signing a COVID-19 Immunization Disclosure Attestation. Individuals will also be required to submit a copy of their final vaccination receipt provided by the Ministry of Health by Thursday September 9th, 2021, by 4:00 pm. These documents can be sent to This email address is being protected from spambots. You need JavaScript enabled to view it..

*** If applicable all staff employed after September 9th, 2021 will be required to submit a Immunization Disclosure Attestation and proof of their final vaccination prior to employment.

Individuals that require proof of vaccination can log into the provincial portal to download/print an electronic COVID-19 vaccination receipt. You can log into the Provincial portal at https://COVID19.ontariohealth.ca/.

All employees who do not provide proof of full vaccination will be required to submit to regular rapid antigen testing and to provide the test result to Kids’ Campus Child Care Centre Head Office at This email address is being protected from spambots. You need JavaScript enabled to view it.  Your first test result will be required on Monday, September 27th. A second test for this week will be required on Thursday September 30th. The frequency of testing thereafter will be twice per week, every Monday and Thursday.

More information will follow regarding details of the testing requirements.

Testing Requirements

Individuals subject to the policy who are not fully vaccinated, have a medical exemption or other exemption under the Human Rights Code, 1990 must regularly complete an antigen testing twice a week for COVID-19 and provide the test result prior to entering the premises or interacting with children. Individuals must obtain rapid antigen tests on their own time. Your first test result will be required on Monday, September 27th. A second test for this week will be required on Thursday September 30th. The frequency of testing thereafter will be twice per week, every Monday and Thursday.

This is subject to change.

Individuals who are not fully vaccinated will be required to have antigen testing done twice a week: more information to follow. These individuals will be required to provide written verification of the negative test result. These results must be sent to This email address is being protected from spambots. You need JavaScript enabled to view it.  , every Monday and Thursday. The only exception is if the staff is on vacation, sick, or on a leave of absence and not working in the centre for the entire week.

If a staff is absent, then it will be required that an antigen test be completed on the first day of their return prior to entering the premises or working with children.

Please note if individuals receive a positive test result, they must immediately isolate and attend a COVID-19 assessment centre for a laboratory- PCR test.

“Fully vaccinated against COVID-19” means having received all the doses required for a COVID-19 vaccine(s) approved by the World Health Organization (e.g., two doses of a two-dose vaccine, or one dose of a single-dose vaccine); and having received the final vaccine dose at least 14 days ago.

Individuals that become fully vaccinated and submit proof that both doses have been received and 14 days have passed from their second vaccination are no longer required to participate in the regular antigen testing.

Please note: Antigen testing is free for individuals that work in child care.

For individuals who are not regularly present at the child care premises (e.g., an individual who visits the home child care premises once a month to teach music to the children), frequent testing may not be possible or reasonable. In these cases, the individual must submit to an antigen point of care test as part of screening, prior to interacting with children.

Acceptable Proof of a Negative Rapid Antigen Test Result

More information to follow

Accommodations

Employees who are unable to be vaccinated due to an underlying medical condition or for religious reasons must provide documentation to support the reason why they are not able to be vaccinated. The centre, upon receiving the appropriate documentation will make efforts to the extent possible to accommodate staff.

Please note that the accommodation offered may result in changes to your duties (including location) and/or hours of work or placing you on an unpaid leave of absence of the centre is unable to find a position that can be safely performed.

Employees who do not meet the criteria for an accommodation and choose not to be vaccinated must provide proof of completing an education session approved by Kids’ Campus Child Care Centre. The educational session will contain information on:

  • How COVID-19 vaccines work;
  • Vaccine safety related to the development of the COVID-19 vaccines;
  • Benefits of vaccination against COVID-19;
  • Risks of not being vaccinated against COVID-19; and
  • Possible side effects of COVID-19 vaccination.

For those individuals who do not meet the criteria for accommodation, they must provide proof of regular antigen testing or choose not to be vaccinated, the centre may have no other alternative than to place the employee on an unpaid leave or consider disciplinary action up to and including termination of employment.

Employees in need of an exemption from this policy due to a medical reason, or because of a sincerely held religious belief, or for reasons protected under the Ontario Human Rights Code must submit a completed Request for Accommodation form as per the Kids’ Campus Child Care Centre Work-Place Accommodation Policy.

Kids’ Campus Child Care Centre will require documentation (medical reason provided by the treating physician or registered nurse) to support this request. The centre will work with the individual staff member to develop and implement an appropriate accommodation. Accommodations will be based on the following criteria:

  • the ability to maintain the health and safety of others in the workplace as well as
  • the operational needs of the organization.

Kids’ Campus Child Care Centre is not required under the Ontario Human Rights Code to accommodate the personal preference for those employees who choose not to obtain a vaccine.

 

Vaccination Education Program

Employees who are not fully vaccinated and currently employed by Kids’ Campus Child Care Centre must complete a one-time COVID-19 education session by September 24th, 2021, which includes and addresses all the following learning components:

  • how COVID-19 vaccines work;
  • vaccine safety related to the development of the COVID-19 vaccines;
  • benefits of vaccination against COVID-19;
  • risks of not being vaccinated against COVID-19; and
  • possible side effects of COVID-19 vaccination

Individuals that have a medical exemption will not be required to complete the educational program.

Individuals hired to work at Kids’ Campus Child Care after September 24, 2021 and are not fully vaccinated at the time of hiring will need to complete an educational program prior to commencing employment.

An attestation sign off indicating that the individual has completed the education session must be submitted to This email address is being protected from spambots. You need JavaScript enabled to view it. .

 

Non-compliance

Staff who fail to follow policy may be subject to disciplinary action

 

Confidentiality

Kids’ Campus Child Care will ensure the information regarding those employees who are vaccinated and/or unable to be vaccinated will be kept strictly confidential.

As per s. 77 of O. Reg 137/15 made under the Child Care and Early Years Act, 2014, Kids’ Campus Child Care Centre is required to report such statistical information to the Ministry of Education as may be required. No identifying information will be provided to the ministry in relation to this policy; all statistical information will be provided in aggregate form.

The Information collected will be used to manage the centre and its programs in case there should be an outbreak of COVID-19 and/or associated variants.

Employees are required to disclose their name and the dates of their vaccinations. This information will be stored separately from their personnel files.

Employees will be required to provide information regarding their vaccination status to Kids’ Campus Child Care Centre

Employees will be reminded not to question other employees regarding their vaccination status as this information is considered confidential medical information.

Important Note

Kids’ Campus Child Care Centre will comply with all mandated requirements therefore this policy may be modified at anytime based on legislative changes or at the discretion of the centre.

Management Contact

If you have any questions regarding this policy or to request an accommodation, please contact This email address is being protected from spambots. You need JavaScript enabled to view it. or 905-725-0123.

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